PEBA Code of Conduct
PEBA members form a relationship comprised of professional respect, mutual cooperation, and inherent trust in order to provide the benefits and compensation community with the highest quality educational resources, professional development, and networking opportunities.
Membership in PEBA offers several privileges that should not under any circumstances be abused or misused. They are:
All members are expected to abide by and follow the standards set forth in the Code of Conduct. Individual and collective adherence to the Code will foster an environment in PEBA that allows the professional exchange of information and resources.
- Membership Directory and Access to Membership Database
Membership information is provided to facilitate the exchange of information and dialog between members. We respect and appreciate the need to market services and products to members, but we ask that members refrain from using the membership directory to conduct mass marketing campaigns. Under no circumstances should membership information be reprinted or sold.
- Access to Program Materials
Printed copies of program presentations are typically distributed to participants and posted in the Members Only section of the PEBA website. These materials are the intellectual property of the author and may come under copyright law. They are provided to PEBA and its members strictly for educational purposes. Program materials should not be reprinted and distributed without the permission of the author and PEBA.
- Recruiting Employees
PEBA encourages the professional exchange of employment opportunities and needs through our website's PEBA Job Board. In fact, PEBA can be a tremendous resource for members who are between jobs and seeking a position. However, recruiters and search firms are asked to refrain from openly and actively recruiting during PEBA functions.
- PEBA Listserv and Ask the Expert Page
PEBA provides several avenues for members to exchange knowledge and resources; e.g. Listserv and Ask the Expert. Members should refrain from using these tools to conduct personal job searches, solicit business, market services, or solicit/provide negative comments about service providers.
- Volunteer Opportunities
The success of PEBA depends on the support and dedication of its members. Members of the Board, committee chairs, and committee volunteers must demonstrate the highest professional conduct and ethical standards.
Violation of any part of the PEBA Code of Conduct may be grounds for revocation of membership in PEBA. A membership may be revoked by a majority vote of the Board at any regular Board meeting. There are no refunds for a revoked membership. If a membership has been revoked, a two-year waiting period must be observed before reapplying to PEBA.
Anti Fraud Policy and Response
The Organizationís staff and Board of Directors are committed to
conduct business pursuant to the highest ethical standards. The
Organization will apply these ethical standards through the
oversight of the Board and its committees; management's
practices; organizational structure; hiring and promotional
practices; training and education; employee, constituency and
community relationships; and policies and procedures. This will
provide a work environment that is conducive to both individual
and organizational success.
This Anti-Fraud Policy and Response Program (ďPolicy? has been
created to support the Organizationís commitment to protecting
its revenue, property, reputation and other assets; to emphasize
clearly the need for accurate financial reporting; and to define
guidelines for the investigation and handling of fraud, should
This Policy applies to all employees of the Organization. This
includes all full-time, part-time, seasonal and other temporary
Definition of Fraud
In law, "fraud" generally involves an act of deception, bribery,
forgery, extortion, theft, misappropriation, false
representation, conspiracy, corruption, collusion, embezzlement,
or concealment of material facts. Fraud may be committed by an
individual, a group of individuals, or by one or more
organizations, and is a violation of trust that, in general,
refers to an intentional act committed to secure personal or
While fraud can cover many
activities, this Policy is directed primarily at financial
matters that could be legally defined as fraud. Examples of
"financial fraud" generally fall into four broad categories and
may include, but are not limited to:
Misappropriation of assets
Forgery, alteration or
misappropriation of checks, drafts, promissory notes or
acquisition, use, or disposition of funds, inventory,
furniture, fixtures, equipment, records, or other assets
Falsifying time sheets or payroll
records, including but not limited to reporting hours not
worked or a supervisor not allowing the reporting of all hours
worked by hourly employees
Falsifying travel and
entertainment expenses and/or utilizing organization funds to
pay for personal expenses
Fictitious reporting of receipts
organization-owned computer hardware, software, data, or other
records including company intangibles (e.g. proprietary
2. Fraudulent Financial Reporting
3. Expenditures and Liabilities for
4. Fraudulently Obtained Revenue
General Policy and Responsibilities
It is the Organizationís intent
to investigate any suspected acts of fraud, misappropriation
or other similar irregularity. An objective and impartial
investigation, as deemed necessary, will be conducted
regardless of the position, title, length of service or
relationship with the Organization of any party who might be
or becomes involved in or becomes/is the subject of such
Management is responsible for
instituting and maintaining a system of internal control to
provide reasonable assurance for the prevention and detection
of fraud, misappropriations and other irregularities.
Management will be familiar with the types of improprieties
that might occur and be alert for any indications of such
The Finance Committee, with
consultation and support from Management, has the primary
responsibility for overseeing the investigation of all
activity as defined in this policy, as appropriate.
Upon conclusion of the
investigation, the results will be reported to the Executive
Committee of the Board of Directors.
Where there are reasonable
grounds to indicate that a fraud may have occurred, the
Organization may report the incident to the appropriate
authorities in order to pursue all legal remedies. Also, the
Organization will pursue every reasonable effort, including
court ordered restitution, to obtain recovery of the losses
from the offender.
Procedures for Reporting
Any employee who has knowledge of an occurrence of fraudulent
conduct, or has reason to suspect that a fraud has occurred,
shall immediately notify the Executive Director. If the
employee has reason to believe that the Executive Director may
be involved, the employee shall immediately notify the Chairman
of the Finance Committee.
Upon notification from an employee of suspected fraud, or if the
Executive Director has reason to suspect that a fraud has
occurred, he/she shall immediately notify the Chairman of the
Finance Committee or Chairman of the Board of Directors.
If a member of the Board of Directors suspects fraud, he/she
shall notify, at his/her discretion, the Executive Director or
the Chairman of the Finance Committee.
Upon notification or discovery of a
suspected fraud, the Executive Director, in concert with the
Finance Committee, will promptly investigate the fraud. Every
effort will be made to keep the investigation confidential.
After an initial review and a
determination that the suspected fraud warrants additional
investigation, the Executive Director and Finance Committee will
notify the Executive Committee of the Board as appropriate. When
deemed necessary, the Executive Director shall coordinate the
investigation with the appropriate law enforcement officials.
Internal or external counsel will be involved in the process,
as deemed appropriate.
It should be noted that there may
be certain instances of fraud that will be handled in the normal
course of business that will not result in a separate
"investigation" by the Finance Committee.
Security of Evidence
Once a suspected fraud is reported,
immediate action to prevent the theft, alteration, or
destruction of relevant records needs to occur. Such actions
include, but are not necessarily limited to, removing the
records and placing them in a secure location, limiting access
to the location where the records currently exist, and
preventing the individual suspected of committing the fraud from
having access to the records. The records must be adequately
secured until the Executive Director/Finance Committee obtains
the records to begin the audit investigation.
All participants in a fraud
investigation shall keep the details and results of the
If a suspicion of fraud is
substantiated by the investigation, disciplinary action, up to
and including dismissal, shall be taken by management.
No employee of the Organization, or
person acting on behalf of the Organization in attempting to
comply with this policy shall:
be dismissed or threatened to be
be disciplined or suspended or
threatened to be disciplined or suspended;
be penalized or any other
retribution imposed; or
be intimidated or coerced
based to any extent upon the fact
that the employee has reported an incident or participated in an
investigation in accordance with the requirements of this
Policy. Violation of this section of the Policy will result in
disciplinary action, up to and including dismissal.
If an allegation is made in good
faith, but it is not confirmed by the investigation, no action
will be taken against the originator. If, however, individuals
make malicious allegations, action may be considered against the
individual making the allegation.